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DocsHovera FleetVehicles and driversAdd a vehicle

Add a vehicle

Register a vehicle so you can plan trips with it. Fields marked with are needed to plan with it.

Before you start

You need fleet.vehicles.manage. Without it the page says "You cannot add vehicles: Adding vehicles needs vehicle management. Ask an administrator." A vehicle class must exist. If not the page says "No mobile equipment class exists yet. An administrator adds one in the equipment register."

Start from

When copy sources or equipment exist, choose how to start:

ChoiceWhat it does
NewEnter the specification from the papers.
Copy a vehicleSame make and model as one you have. It copies the specification. It never copies registration, name, VIN, model year, or documents.
Registered equipmentThe vehicle is already in the equipment register. Choose the Equipment. It keeps class, home place, and history. The button reads Add to Fleet.

Fields

Where it lives

  • Home place*: the place the vehicle belongs to.
  • Vehicle class*: the equipment class.

Identity

  • Registration number*: up to 20 characters. The system makes it capitals and removes spaces. Each registration can be added once.
  • Name (optional): if empty, the registration is used.
  • Make and Model.
  • Body type: Open body, Closed box, Container, Flatbed, Tipper, Tanker, Refrigerated, Pickup, or Van.
  • Fuel: Diesel (default), Petrol, CNG, LPG, Electric, or Hybrid.
  • VIN: 17 characters. It never has the letters I, O, or Q. The check digit must match.
  • Model year: 1950 to 2100.

Tank and efficiency

  • Tank capacity, Tank unit (L, gal, kWh, or kg), and the Usual efficiency, lowest and highest. The highest cannot be below the lowest. The system flags entries over the tank or far outside the usual efficiency. It never refuses them. When you leave the efficiency empty, the system uses the last ten entries.

Load capacity

  • Payload* in kg. It cannot exceed the gross vehicle weight.
  • Cargo volume* in m³. It fills from the cargo size until you type a value.
  • Pallet slots (optional). A load over the payload blocks a trip release.

Weights and axles

  • Gross vehicle weight* in kg, Unladen weight, and Axles.

Size

  • Cargo space and overall size: length, width, and height in metres. A preview shows "L × W × H = N m³".

Licence and meters

  • Licence class required: LMV (default), LMV-TR, MGV, HGV, HMV, HPMV, or HTV.
  • Track engine hours.

Documents

  • Click Add a document for each: Document kind, Number (up to 80 characters), Valid from, Valid until, Add PDF, Add photo, and Remove. See Vehicle documents.

Steps

  1. Open Vehicles and click Add vehicle (Add vehicle (B) on defence).
  2. Choose how to start, if asked.
  3. Fill in the fields.
  4. Click Add vehicle. The footer counts "N fields need attention before saving."

Result

The page opens the new vehicle.

If something goes wrong

MessageAction
Choose the home place. / Choose the class.Pick one.
Enter the registration number.Type it.
Enter payload in kg. / Enter gross vehicle weight in kg.Type the number.
Payload cannot exceed the gross vehicle weight.Lower the payload.
Choose the tank's unit.Pick L, gal, kWh, or kg.
This is not a valid VIN.Check the VIN.
The VIN's check digit does not match. Check for a mistyped character.Check for a mistyped character.
Another vehicle already has this VIN.Use the other vehicle.
Could not add the vehicle.Try again.