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DocsHovera FleetFuel and chargebacksChargebacks

Chargebacks

A chargeback is a monthly statement that allocates Fleet cost to the cost centres whose shipments rode on the trips.

Before you start

Costs must be on for the team. The menu entry needs costs.manage. Cost centres are set up in Partners and costs.

Steps

  1. Open Chargebacks. The list shows each month with its status (Draft or Locked), the cost centres, the total, and when it was computed.
  2. Choose a Month. It cannot be later than this month. Run it.
  3. Open the statement. It shows Charged out, Cost centres, and Shipments. Each cost centre row shows shipments, share, ton-km, and amount. Expand a row to see vehicles and a Trip link.
  4. Click Export CSV to download the lines.
  5. Lock the month when it is final.

Rules and limits

  • Locking is final: "The figures stay as they are now and cannot be run again or changed. This cannot be undone."
  • A warning says "N lines belong to a cost centre that is not listed". Those lines stay in the CSV.