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DocsHovera FleetFuel and chargebacksFuel entries

Fuel entries

Fuel entries record fuel and charging for each vehicle. Drivers record them on a trip. The office can add them and void wrong ones. Nothing is rejected automatically. The system fl

Before you start

ActionPermission
Read the listfleet.read at the vehicle's home place. Without it, the vehicle name shows as "Another vehicle".
Add, void, import, review checksfleet.fuel.manage

The fuel list

  1. Open Fuel in the Vehicles and drivers space. The tabs are Entries, Card import, and Checks.
  2. On Entries, filter by vehicle, From and To dates, Source (Any source, Driver, Office, or Card import), and Flagged only.
  3. Click Show more to load more.
  4. Open an entry for its odometer, "Efficiency since the last full entry", station, trip, and receipt photo. Flags say "Raised as a minor issue in Maintenance." (with a link), "In the Fleet inbox for fuel managers.", or "Flagged for a look; nothing was refused."

An empty list says "No fuel entries yet" and offers Record fuel.

Add a fuel entry

  1. Click Record fuel (or Add fuel entry).
  2. Choose the Fuel: Diesel, Petrol, CNG, LPG, Electricity, or Other. The unit follows: L or gal (gal by default in the United States), kWh, or kg.
  3. Enter the Quantity. It must be more than zero.
  4. When money is visible, enter Price per unit or Total. Entering one disables the other. The page shows "Total AMOUNT" for a price.
  5. Enter the vehicle's odometer (optional). A reading far from the last one asks you to confirm it.
  6. Office only: set When. If empty, it is now.
  7. Choose the Station from the vendor list or Another station, or type it.
  8. Optional: Card, last 4 digits (optional) (only four digits are kept), Receipt photo (optional), and Note (optional) (up to 500 characters).
  9. Click Save entry. After a meter warning, click Confirm and save.

A fuel entry linked to a trip needs the trip to be in progress.

Void an entry

  1. Open the entry and click Void this entry.
  2. Answer Why is this entry voided? (up to 300 characters, required).
  3. Click Void entry. Click Keep it to cancel.

The entry stays on record and its cost line is reversed. You cannot undo it. The entry then shows "Voided DATE: reason".

If something goes wrong

MessageAction
Enter how much was filled, more than zero.Enter a quantity.
Enter the price per unit as a number, for example 3.459.Fix the price.
Enter the total with at most N decimals.Fix the total.
That reading is far from the last one. Check it, then confirm.Check the reading, then confirm.
That odometer reading cannot be right.Correct it.
Fix the highlighted fields first.Correct the fields shown.
Say why this entry is voided.Enter the reason.
Could not save the fuel entry. / Could not void the entry.Try again.