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DocsHovera FleetVehicles and driversDrivers

Drivers

A driver is a Hovera user who has the driver role and a driver profile.

Before you start

ActionPermission
Viewfleet.read at the place, fleet.drivers.manage, or fleet.trips.plan
Add, edit, reactivate, time offfleet.drivers.manage
Give the Driver roleusers.manage (on the users page)

First give the person the Driver role. See Users.

The driver list

  1. Open Drivers.
  2. Choose a tab: Needs attention (red if a licence is expired), Available today, Away today, or Inactive.
  3. Search by Name, licence or phone. Choose a Home place.
  4. Read the columns: home place, classes, licence expiry, next time off, and status (Inactive, Available, or Away).

Add a driver

  1. Click to add a driver.
  2. Choose the Person. The list shows active users who have no driver profile, as "Name (email)". If it fails to load the page says "Adding a driver needs permission to view users."
  3. Enter the Licence number, up to 40 characters, and Valid until.
  4. Tick the Classes held: LMV, LMV-TR, MGV, HGV, HMV, HPMV, or HTV.
  5. Optional: Hazmat endorsement until (optional). Leave it empty if the person holds none.
  6. Choose the Home place and enter the Phone, up to 30 characters.
  7. Click Add driver.

The driver page

The header shows Inactive, Away until DATE, or Available today, the classes, the home place, and the phone. KPIs show today's state, licence days left, hazmat, trips coming up, and trips completed in the last 30 days.

  • Roles opens the users page.
  • Reactivate brings back an inactive driver.
  • Edit licence and details opens the licence form. It is the add form without Person, plus Active (can be planned). An inactive driver cannot be planned. Save changes stays disabled until you change something.

A licence that is expired or near expiry shows Update licence. Trips with this driver are blocked or warned at release, as set in Fleet settings.

Book time off

Availability shows a month grid. Amber days are away. A dot means a trip.

  1. Click Add time off, or click a first day and a later day on the grid.
  2. Enter First day and Last day.
  3. Optional: Reason (optional), up to 120 characters, for example leave or training.
  4. Click Add N days or Add time off.

The list Time off shows the dates, the days, a Now chip, and the reason. To remove one, click the remove icon and confirm "Remove the time off on DATES?". An empty list says "None booked. Free every day unless on a trip."

If something goes wrong

MessageAction
Could not save the driver.Check the fields and try again.
Choose the first and last day.Pick both days.
The last day cannot be before the first day.Correct the dates.
Could not save the time off. / Could not remove the time off.Try again.